Inna Castillo - October 1, 2025

In both litigation and arbitration, two concerns are never far from the surface: time and cost. While stenographic reporting has long been the standard for accuracy, the growing need for faster and more cost-effective solutions calls for technology to work alongside traditional methods to meet modern demands.

To meet these demands, Optima Juris created DepoReporter AI™, a hybrid approach that pairs the speed of AI-generated transcription with the judgment of certified court reporters. The system produces transcripts quickly, while seasoned professionals ensure the record is accurate, complete, and legally reliable.

The impact of this approach is evident in two very different matters handled by Optima Juris: a U.S. deposition involving complex financial testimony and a fully online European arbitration. In both cases, DepoReporter AI™ delivered the same results—faster turnaround, lower costs, and transcripts certified to the highest professional standards.

Case Study: A U.S. Deposition with Complex Financial Testimony

In a commercial dispute heard in the United States, attorneys faced the daunting task of questioning a witness about years of commission records and contractual obligations. The testimony hinged on fine details: numbers buried in spreadsheets, dates tied to agreements, and technical financial terminology. With hearings on the horizon, counsel needed a transcript that would capture every word with absolute precision, and they needed it quickly.

DepoReporter AI™ provided the solution. A certified court reporter administered the oath and monitored the record throughout the proceeding. At the same time, AI-powered transcription captured the fast-paced dialogue, producing a draft transcript immediately. Once the proceeding concluded, the court reporter reviewed and certified the record, ensuring it was admissible in court.

The legal team received a rough draft within 24 hours, and their final transcript within five days instead of the standard two-week turnaround. This gave them valuable time to prepare for their case. Accuracy was never in question, and the cost was significantly reduced thanks to the efficiencies of DepoReporter AI™.

Case Study: A European Arbitration via Videoconference

A very different scenario unfolded in Europe, where an arbitration involved parties from France, Belgium, and the United Kingdom. Coordinating a traditional reporting setup would have meant flying in multiple individuals from all over the world, an expensive and logistically difficult option given the time zones and schedules at play.

Instead, the entire proceeding took place over videoconference with DepoReporter AI™ handling the transcription. The system recorded testimony in real time, capturing the arguments and questions as they unfolded. Afterward, the transcript was proofed and edited by a professional human editor, giving the tribunal and the parties the official record they needed.

By avoiding international travel and relying on a secure, virtual process, the parties saved both time and money without compromising the integrity of the record. The transcript was delivered quickly, supporting post-hearing briefs and the final award.

Why DepoReporter AI™ Works Across Contexts

DepoReporter AI™ has proven adaptable to the very different demands of depositions and arbitrations. In depositions, it produces certified, court-ready transcripts faster than traditional methods, giving attorneys time to refine their strategies. In arbitrations, it provides a practical solution when hearings are conducted remotely or across borders, ensuring that records are produced expediently, without the burden of travel or added expense.

In both circumstances, clients see the same advantages: predictable pricing, faster access to transcripts, and accuracy that meets the standards required by courts and arbitral institutions.

Ready to Modernize Your Transcripts?

From a U.S. deposition demanding precise financial detail to an international arbitration, DepoReporter AI™ has proven its value in two stark legal settings. In each case, it delivered the essentials: speed, savings, and certified accuracy. Whether you are preparing for a deposition or navigating the logistics of a cross-border arbitration, DepoReporter AI™ offers a modern, cost-effective, and dependable alternative to traditional reporting.

See how DepoReporter AI™ can streamline your next deposition or arbitration. Book a 15-minute demo with Optima Juris today to see for yourself.